Governor Ralph S. Northam of Virginia has issued a Temporary Stay at Home Order due to the Novel Coronavirus. The order mandates that individuals stay at their place of residence, except as provided for by the order.  The order is effective immediately and will remain in effect until June 10, 2020, unless amended or rescinded by further executive order.  What does this mean for Broadlands Association, Inc. and its residents?  The following is information on how this will impact HOA business and events.  Please note, any or all of these items may be amended if the order is amended or rescinded:

• The Nature Center, Community Center, Fitness Center will remain closed through June 10.
• The pools will not open before June 10.
• The HOA Office will remain closed to walk-in traffic until June 10.  HOA employees are accessible remotely via email or telephone.  Please see broadlandshoa.org/broadlands-association-staff for the employee phone and email directory.
• The tot lots, tennis courts, and basketball courts will remain closed through June 10.  Barriers and No Trespassing signs have been erected on these facilities, but we know people are penetrating or removing the barriers.  While we will routinely monitor the barriers, we may not be able to restore them immediately when damaged. Removal of the barriers and entering these facilities constitutes trespassing.  We are cooperating with the Loudoun County Sheriff’s Department to enforce No Trespassing on HOA owned property, including playgrounds, basketball, and tennis courts.  If you observe individuals trespassing on HOA owned property, please report this to the Loudoun County non-emergency number at 703-777-1021.
• The walking trails remain open.  However, social distancing is required.  Per the Executive Order, to the extent individuals use outdoor spaces, they must at all times maintain social distancing of at least six feet from any other person, with the exception of family or household members or caretakers.  We have received complaints regarding people crowding the trails and not keeping the proper six-foot distance.  Please keep the appropriate distance from other trail users and remind children of this order.  The Loudoun County Sheriff’s Department will enforce the order against groups of more than ten people gathering.  If you observe individuals gathering in groups of more than ten, please report this to the Loudoun County non-emergency number at 703-777-1021.
• All community events scheduled through June 10, including the Ladies Night Out Spring Craft Event, Truck and Chalk Show and Art Contest, Spring Yard Sale, Electronics Recycling Event, Blues and Barbecue, Wine Education Event, Middle School Party are canceled or postponed.
• The April 14 Board of Directors meeting is canceled.
• The May 5 Annual Meeting of the Membership has been postponed until further notice. Current Board terms will be extended until the 2020 Annual Meeting is convened.
• The May 12 Board Meeting may be held virtually or postponed.
• Committee meetings, including Modification Subcommittee, Technology, Events, or others may be held virtually or postponed.
• Outreach Programs, such as the Plastic Bag Recycling Program and donation collections for charities have been suspended until further notice. Please consider donating directly to these charities. You may reference our website at broadlandshoa.org/outreach for updates and details on these programs.
• Due to increased vandalism such as graffiti in the tunnels, overnight security has been increased throughout the community at an additional cost.  However, the patrols cannot be in all places at all times and we expect that our common areas will be subjected to increased vandalism as the weather improves.  We will continue to repair vandalism as quickly as possible, but ask all residents to be patient as we cannot always respond immediately.  Please report any vandalism you observe to info@broadlandshoa.com or 703-729-9704.  If you observe individuals in the process of vandalizing, please call 911 to report to the Sheriff’s department.
• Routine violation processing has been suspended.  Egregious or health-related violations will continue to be addressed for the health and safety of the community.
• Resales and PUD Questionnaires will continue to be processed in accordance with state statute.

We continue to monitor recommendations and orders from the CDC, WHO, and Governor of Virginia.  We thank you for your cooperation, understanding, and patience as we all work to flatten the curve and minimize the spread of COVID-19.  Any questions can be directed to info@broadlandshoa.com or 703-729-9704.

Sincerely,

Broadlands Management and the 2019-2020 Board of Directors

Nature Center building is closed until further notice. HOA business will be conducted by phone or email.

Due to the rapidly evolving coronavirus crisis, effective Tuesday, March 24, 2020, Broadlands amenities including the Fitness Center, tot lots, and basketball and tennis courts will be closed until further notice as part of the community’s response to COVID-19.  The playgrounds and athletic courts have experienced heavier than normal use recently, impacting the ability of residents to maintain social distancing measures recommended.  Fencing will be erected at features affected by this closure and residents are urged to adhere to any closure notices. We thank you for your understanding and cooperation during these difficult times.

Administration: The Broadlands Association Office and Nature Center will be closed to walk-in traffic.  Association employees will meet with residents as necessary on an appointment-only basis. We encourage residents to communicate with us via email at info@broadlandshoa.com or by phone at 703-729-9704. Most services available at the HOA Office are also available online at www.broadlandshoa.org. Some of those online services include:

• Pool pass registration
• Design Guidelines and Modification Applications
• Community Center rental information
• Trash/recycling services
• Resale packet ordering
• Assessment Information

Events:

• Van Metre 5K Postponed: The Van Metre 5K Run originally scheduled for Saturday, April 18th has been postponed.  A new date will be published when available.
• Future Events: Broadlands Association will continue to review the upcoming event schedule and announce any changes as soon as possible.

Community Center Rentals: Closed for use effective March 26, 2020

Fitness Center: Closed for use effective March 24, 2020

Pools: We have received questions regarding the possible suspension of opening of the pools.  At this time, it is too early to make any determinations regarding the opening of the pools.  We are continuing to make preparations for an on-time opening of Memorial Day weekend. Photos: Special hours for pool photos have been canceled until further notice.

Tennis Courts: Closed for use effective March 24, 2020

Tot Lots: Closed for use effective March 24, 2020

Trash – Bulk Pick Ups: A message from Patriot Disposal: As we continue to navigate through this unique situation, I wanted to send you a note and let you know about a recent change to our service offering while we attempt to manage through the pandemic. Effective immediately we will discontinue ALL BULK PICK UPS until further notice. This change is necessary for many reasons and throughout the process we did not want to loose site of the safety and well being of our employees and individuals in your communities. The deciding factors for these changes are as follows:

• Excessive amount of bulk requests during a time when many individuals are at home.
• Additional exposure to the coronavirus to our staff handling this material.
• The increased demand for available staff to handle all of the requests.
• Minimizing social distancing at a time when most businesses have closed or reduced their service offering.

While this is a change to the normal service we provide, this is just a safety measure we feel necessary at the current time. We will contact you as soon as we decide to change back to our normal service offering for BULK services. In advance, we thank you for your patience and understanding. Additionally we as you to share this change with your community immediately.

Operations: At this time, there has been no major impact on Broadlands’ contractor force. We will continue to communicate with our contractors regarding any potential changes to trash and recycling collection or the grounds maintenance schedule if necessary. Updates will be provided as soon as possible.

Going Forward: Conditions, concerns, and actions related to COVID-19 are changing daily. Broadlands will continue to monitor and update our actions accordingly. The Association will provide further updates on our website, website forums, email blasts, and push notifications as appropriate. We appreciate your patience and understanding during this time. All other questions or concerns can be directed to info@broadlandshoa.com or 703-729-9704.

Due to contamination concerns regarding COVID-19, the Nature Center will be closed until March 31st. However, we will still be processing pool photos outside of the building. Photos can be taken without physical contact in just a few seconds. You don’t even need to get out of your car! So swing by the Nature Center for “drive-thru pool pass pics”! Make sure you’ve registered first and we’ll be out front and ready to snap your pictures. You can drive, bike, walk or scoot on over to the Nature Center between 10am-2pm Saturday, March 14th.

St. Patrick’s Day Block Party is Canceled for Saturday, March 14, 2020

The 2020 Annual Meeting of the members of Broadlands Association, Inc. will be held on Tuesday, May 5th, 2020. Please mark your calendars and plan to attend this important meeting. The purpose of the meeting is to elect members to the Board of Directors, including three (3) members to serve three-year terms expiring May 2023 and one (1) member to serve a two-year term expiring May 2022. The Board oversees the business of Broadlands in the collection and expenditure of association funds, selection of contractors, management of facilities, and adoption of policies for the day-to-day operations.
If you are interested in serving, please complete the Nominating Form and Petition for Candidacy and return both documents to the Broadlands Association, Inc. office by 5:00pm on Friday, March 20th, 2020.