The Official Website of the Broadlands Homeowners Association
Design Guidelines Process for Modifications
STOP! Are you planning on updating the exterior of your home or lot?Changes, additions or improvements made to the exterior of your home and lot need approval first before beginning your project! Before making any modifications, an application is required for the Modifications Subcommittee to review. Please review ALL INFORMATION below on how to get approval for your project. If in doubt of the requirements, please contact Robin Crews, Modifications and Resale Manager at rcrews@broadlandshoa.com or (703) 520-9902 for any questions.
Don’t get rejected, include ALL requirements! All applications require General Requirements, however, please click on your project link below to ensure you are submitting the full requirements to the Modifications Subcommittee. The requirements listed for your project must be submitted along with pages 1 & 2 of the application form. Where the term “shall” or “must” are used, the statement constitutes a mandatory requirement. Where the terms “preferred” or “should” are used, the statement constitutes informational direction provided for the guidance and convenience of Applicants but may not be a necessary component for approval. Please review details about the Modifications Subcommittee & the Review Process.
Read your project’s design guidelines and submission requirements:
Declarations for Broadlands Association Article 7, Section 7.5 (a) – Additions, Alterations, or Improvements by the Owners Subsection Approval requires that “No person shall make any addition, alteration, or improvement in or to any Lot or any portion of the Property… which is visible from the exterior of the Lot or such portion of the Property, without the prior written consent of the Covenants Committee.” It is the owner’s responsibility and obligation to obtain all applicable permits and licenses, contact Miss Utility and construct the improvements in conformance with all related building and zoning codes. Please review Modifications Subcommittee and the Review_Process.
APPLICATION PROCESS – How to Apply for Modifications>>
1. Application Form, click>>
First, review the DESIGN GUIDELINES & SUBMISSION REQUIREMENTS above and click on your project’s guidelines and submission requirements before proceeding.
Then the click the blue button below to download the 2-page application form. To complete this form, please download to your computer by doing a ‘save as’ before entering your information, otherwise your data will not be saved and the form will be blank. A separate application must be submitted for each project, unless they are related:
A Full Submission includes both the Modification Application 2-page form AND the submission requirement documentation listed for your project in link at the top, PROJECT GUIDELINES. See submission deadlines for corresponding meeting dates below. Failure to include all documentation will delay review of an application. You may submit the complete submission packet to the HOA Administrative Office via the following options:
Email to: Robin Crews at Rcrews@broadlandshoa.com – Please attach application and all documentation. If possible, combine into one pdf file. Please confirm receipt!
Drop Off (outside of HOA building): Please use either the green drop box to the left side of the HOA Administrative Office building or the white box to the right of the front door.
Mail: Broadlands Association, Modifications and Resale Manager, 21907 Claiborne Parkway, Broadlands, VA 20148.
3. Results & Questions, click>>
The result letter(s) will be delivered via the resident’s email provided on the application normally within one week of the meeting. If you do not receive your results letter, please check your junk/spam folder. Emails will be sent from no-reply@smartwebs365.com should you wish to add this email address to your contact list to ensure prompt delivery.
If you have not received your result letter or have questions related to your project, please contact Robin Crews, Modifications and Resale Manager, at rcrews@broadlandshoa.com or 703-520-9902.
MEETING DATES Meetings are held at 7:00 pm on the dates listed in the chart. March thru October – Meetings are held on 1st & 3rd Wednesdays November thru February – Meetings are held only on 3rd Wednesdays The DEADLINE to submit an application and all required documents is by noon on the dates listed below. Typically it’s the Wednesday at noon one week before the meeting.
2024Modification Subcommittee Meeting Dates:
December 18, 2024 (deadline December 11)
2025 Modification Subcommittee Meeting Dates:
January 15, 2025 (deadline January 8)
February 19, 2025 (deadline January 12)
March 5, 2025 (deadline February 26)
March 19, 2025 (deadline March 12)
April 2, 2025 (deadline March 26)
April 16, 2025 (deadline April 9)
May 7, 2025 (deadline April 30)
May 21, 2025 (deadline May 14)
June 4, 2025 (deadline May 28)
June 18, 2025 (deadline June 11)
July 2, 2025 (deadline June 25)
July 16, 2025 (deadline June 9)
August 6, 2025 (deadline July 30)
August 20, 2025 (deadline August 13)
September 3, 2025 (deadline August 27)
September 17, 2025 (deadline September 10)
October 1, 2025 (deadline September 24)
October 15, 2025 (deadline October 8)
November 19, 2025 (November 12)
December 17, 2025 (December 10)
RESIDENTS MUST APPLY FOR THE TREE REMOVAL! The HOA does NOT endorse or pre-approve any company for executing any type of service hired by residents. Approval is required to remove any tree, either dead or alive, whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please read: Tree Removal Guideline Details>>
BRANCHES NEED A TRIM? Property owners are permitted to trim their own trees and vegetation and engage in self-help by cutting back branches and roots of neighboring trees and vegetation to the property line WITHOUT needing permission from the HOA. However, property owners must be careful when doing so. They may not enter the tree owner’s property when engaging in self-help, and they must be careful not to weaken the tree as to cause damage to the tree owner’s property. It is wise to get a professional arborist’s opinion if cutting and let their expertise guide your decision and also contract for routine inspection of your trees as well.
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