1. Complete Application Form & Compile Submission Requirements:
   • A complete submission must include both the 2-page Modification Application form and the required documentation for your project, as outlined under the PROJECT GUIDELINES section at the top. Make sure to check the submission deadlines associated with the corresponding meeting dates below. If any documentation is missing, it will delay the review of your application.
2. Submit Application & Submission Requirements:
   • Applications must be received by noon on the Wednesday before the next meeting. You can submit the full submission packet to the HOA Administrative Office using one of the following options:
     • Email Robin Crews at Rcrews@broadlandshoa.com – Attach application and all documentation. If possible, combine into one pdf file. Please request confirmation of receipt!
     • Drop Box: Please use the black drop box located on the right side of the front door of the HOA Administrative Office building.
     • Mail: Broadlands Association, Modifications and Resale Manager, 21907 Claiborne Parkway, Broadlands, VA 20148.
3. Get Your Results:
   • The result letter(s) will be delivered via the resident’s email provided on the application, normally within one week of the meeting. If you do not receive your results letter, please check your junk/spam folder. Emails will be sent from no-reply@smartwebs365.com should you wish to add this email address to your contact list to ensure prompt delivery.
   • If you have not received your result letter or have questions related to your project, please contact Robin Crews, Modifications and Resale Manager, at rcrews@broadlandshoa.com or 703-520-9902.

Click the application link to download the form to your computer, complete and then send it to rcrews@broadlandshoa.com along with all submission requirements and documents.

• Modifications Subcommittee & the Review Process
• Plat (Description & Samples)
• Association Right to Access Properties – Declaration 5.3 Easement for Upkeep (a) Association Access
• Design_Guidelines Overview
• Detailed Documentation – Decks, Patios, Major Additions, Sheds, etc
• Are you Selling Your Home?
• RESIDENTS MUST APPLY FOR TREE REMOVAL!
  The HOA does NOT endorse or pre-approve any company for executing any type of service hired by residents. Approval is required to remove any tree, either dead or alive, whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please read: Tree Removal Guideline Details>>
• BRANCHES NEED A TRIM?
  Property owners are permitted to trim their own trees and vegetation. They can also engage in self-help by cutting back branches and roots of neighboring trees and vegetation to the property line WITHOUT obtaining permission from the HOA.  However, property owners must be careful when doing so.  They may not enter the tree owner’s property when engaging in self-help, and they must be careful not to weaken the tree as to cause damage to the tree owner’s property.  It is wise to get a professional arborist’s opinion before cutting and and contract for routine inspection of your trees, and let their expertise guide your decision.